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Computer Tips to Assist You

Quick Tips
Keyboard Shortcuts

Computer Quick Tips

Word - check for political correctness
Yes, Microsoft has this feature! You can check for gender specific terms (policeman, chairman), cliches, colloquiallisms and jargon, misused words and much more. Go to Tools, Options, Spelling & Grammar, Grammar Settings and look at all the options under Style.

Outlook - Activities tab in Outlook contacts
If you use the Activities tab in Contacts, remember it lists all communications with that contact automatically. To see a preview of the emails, with a Contact open and in Activities, right click on the header bar (Subject, Received, Folder), click customise view, other settings and tick 'preview all items'. Much easier to quickly find the email you want, no matter where it is filed.

Excel - quick navigation of worksheets
If you work with multiple workshets and name them you can quickly navigate among them by right clicking any of the arrows on the bottom left of the workbook. This will give you a list of all sheets, click the one you want. To use the keyboard to move to the previous or next worksheet, Ctrl + Page Up or Ctrl + Page Down

Excel - Quick chart
Highlight information you want to chart including the labels (row and column headers) and key F11. You can then edit the chart in any number of ways. Quick, eh?

Did you know you can do almost everything with the keyboard instead of the mouse?

Sometimes reaching for the mouse is distracting and stops the creative flow, or simply slows you down.

Try some of these keyboard shortcuts

MS Outlook – switch views

Ctrl 1 Mail
Ctrl 2 Calendar
Ctrl 3 Contacts
Ctrl 4 Tasks
Ctrl 5 Notes

PowerPoint

F5   Run a slide show
ESC End a slide show
B    Black out a screen while running a slideshow
W   White out a screen while running a slideshow

Internet Explorer

Ctrl + H to view your history

Word

Ctrl + F2 for print preview
ESC to return to document

Excel

Ctrl + Home Go to cell A1 from anywhere in the spreadsheet
Ctrl + End Go to the last cell used

“Thanks Linda – and the feedback from your session was great! “Best PD in ages” was one comment.”
– C. Ashton, Career Services

“Everyone has really enjoyed your lessons and we have all learned so many new ways and things that we can do on our computers! The one-on-one lessons have been a huge success and to quote one of our residents ‘has been nothing short of brilliant’!”
– A. Maurer, Falls Estate Computer Club

“ I have just finished my one on one session with Linda Wallis as a follow on to a course that she presented earlier in the month. Linda is really patient, her advice is pertinent and delivered at a level that is easy to understand. The tips she has shown me will be time-saving and 'stress-saving'. I found the time I spent with her really useful. Thanks for providing us with such a great service!”
– Donna Austin, Staff Care Ltd